Club Recognition

Dear Clubs,

Documents for club recognition must be submitted via Google Forms by October 31, 2021 at 11:59pm.

Here is a brief checklist of the items you will need to submit, for full details, please refer to the By-Laws.

    ⌧ Name of President/Student Representative

    ⌧ General Club Email

    ⌧ Letter to the Clubs Recognition Board

    ⌧ Constitution (including Equity & Sustainability statements)

    ⌧ Financial Statement/Budget

    ⌧ Executive Club Members List

    ⌧ General Club Members List

    ⌧ Student Petitioners List

    ⌧ Faculty Petitioner

    ⌧ Signed Club Recognition Agreement

    ⌧ Signed Discord Registration Agreement

*this document is only needed if your club plans to host a Discord channel in the 2021-2022      Academic year*

Some notes and instructions regarding how to format and submit documents.

• All documents MUST be submitted as a PDF excluding Executive Member List, General Member List, Student Petitioners, and Budget (these must be EXCEL spreadsheets). ALL files MUST be titled with the format: “Club Name_Document Name Year.”
• Eg. SMCSU_Budget 2021
• Eg. SMCSU_Executive Members 2021
• Documents not submitted correctly WILL NOT be reviewed by the Club Recognition Board.
• The letter on nature and objective of constituency should be addressed to the Club Recognition Board and answer the following questions:
• What is the purpose of your club?
• How does your club benefit the SMC community and students?
• Finances
• This year, we only require one financial statement document that will include all the relevant information outlined in the Club Recognition By-Laws. Clubs MUST use the template provided by SMCSU and submit it as an excel spreadsheet.
• This document will include disclosure of any reserve funds held by your club and outside funding your club receives (eg. UTSU funding, donors, fundraising).
• All expenditures from the previous year (i.e. 2020-2021) must be included in this document. This will serve as your “financial statements from the previous year.”
• This document will include your event budget for 2021-2022. Each item you are planning to purchase must be listed.
• Note: if you are planning a new event that was not hosted in 2020-2021, input “$0” for the “2020-2021 Actual.”